Secure Your Conference Room Scheduling Display with Room Sign App

Are you looking for a secure and efficient way to manage your meeting room calendar-displays? Room Sign App has just introduced a powerful new feature that makes setting up your conference room scheduling displays easier and more secure than ever. With QR code provisioning, you can turn any recently-reset Android device into a dedicated, kiosk-mode meeting room display for a seamless and secure experience.

Why Choose QR Code Provisioning for Your Meeting Room Calendar Display?

Using the QR code provisioning feature offers several advantages over traditional app installation methods. Here’s why you should consider this option:

• Enhanced Security: Unlike the standard app-pinning mode available in the app store version, QR code provisioning locks down the device completely, preventing unauthorized access.
• Automated Updates: The Room Sign App will automatically update, ensuring you always have the latest features and security improvements.
• Auto-Start on Boot: Once provisioned, the app will start automatically when the device is powered on, providing a hassle-free experience.
• Simplified Setup: Provisioning multiple devices at once is a breeze with a single QR code, saving you time and effort.

Step-by-Step Guide: Setting Up Your Meeting Room Schedule Display

Follow these simple steps to provision your Android devices using the Room Sign App:

1. Prepare Your Device: Make sure your Android device is running Android 11 or later and has been recently factory reset. On the welcome screen, tap anywhere 6 times quickly to enter the special device provisioning QR Code Scanner.
2. Generate the QR Code: Log in to your Room Sign App account dashboard and generate the QR code for provisioning.
3. Scan the QR Code: Use your Android device to scan the QR code.
4. Connect to Wi-Fi: Follow the on-screen instructions to connect your device to Wi-Fi.
5. Complete Provisioning: Continue following the on-screen instructions to complete the provisioning process. This may take several minutes.
6. Accept Terms: Agree to the terms from Google Play Services. Note that you are not required to enable location or data sharing with Google.

After provisioning, make the following adjustments for optimal performance:

• Disable Lock Screen: Refer to the Android documentation for detailed instructions.
• Mute Volume and Notifications: For your device to stay quiet in a professional setting.
• Verify Settings: Check that the timezone and language settings are correct.

Finally, locate the Room Sign App in your app drawer, start it, and grant any necessary permissions. You now have a locked-down, secure conference room scheduling display.

Benefits of the Managed App vs. App Store Version

The managed app version of Room Sign App offers significant benefits over the app store version, which uses the standard app-pinning feature:

• True Kiosk Mode: The managed app version provides a true kiosk experience, preventing users from exiting the app or accessing other features on the device.
• Higher Security: With complete device lockdown, there is minimal risk of unauthorized access or tampering.
• Streamlined Management: Account managers can easily provision and manage multiple devices through the Room Sign App dashboard.

This doesn’t mean that that you can’t have a kiosk-style conference room scheduling display without using our QR code provisioning. The mobile app we provide on the Google Play Store still supports “screen-pinning”, which will work in demo situations, in places where the hardware is easily locked down, when you already have Mobile Device Management software (MDM), or where you don’t have the ability to factory-reset the device. For more details on the app store version and how to enable its kiosk mode, refer to our detailed article.

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Follow these steps, and you can be sure that your conference room scheduling displays are secure, up-to-date, and easy to manage. Explore the benefits of the Room Sign App’s managed app version and take the first step towards a more efficient meeting room scheduling solution.