How To Connect Room Sign App to Google Calendar (Gmail or Non-Administrators)

Integrating your Google Calendar with the Room Sign App enhances scheduling efficiency and ensures seamless coordination of events and resources. Even if you’re using a personal Gmail account or don’t have administrative privileges, you can easily connect your Google Calendars (any you have read/write access to) to the Room Sign App. Here’s a comprehensive guide to help you through the process:

Connecting Google Calendar:

Accessing the Dashboard: Log in to your Room Sign App account and navigate to the Dashboard.

Connected Calendars: In the “Connected Calendars” section, select “Google” to initiate the integration process.

The Connected Calendars Page of the Room Sign App dashboard, showing two options "Google Calendar" and "Room Sign Calendar"

Google Account Selection: Choose between “Google (Calendars and Resources)” or “Google Workspace (Google for Business)” based on your account type and access permissions. If you are using a personal “@gmail.com” account or if you don’t have enough access to your organizations Google Workspace Account, you probably want to choose “Google (Calendars and Resources)”.

The "Connect your calendar" Page of the Room Sign App dashboard, showing "Google" and "Google Workspace" as options to select

Google OAuth Authorization: You’ll be redirected to a Google OAuth Page where you’ll confirm the permissions required by the Room Sign App to access your Google Calendar.

A Google authentication window, where a user selects their Google account to integrate with Room Sign App

Account Linking: Upon accepting the permissions, your Google account will be linked, and you’ll be presented with a list of available calendars or resources.

A list of the required permissions Room Sign App needs from a Google account in order to have full functionality: reading/writing calendars and events, and reading workspace directory resources

Calendar Selection: Filter or search for the calendars you want to connect and select them to add to the connected calendar list.

Managing Connected Calendars:

Filtering Options: Utilize filter options to locate specific calendars or resources based on criteria such as capacity, building, or floor.

Selecting Calendars: Choose the calendars you wish to integrate with the Room Sign App, ensuring seamless synchronization of events and schedules.

A workflow where users select the google calendars to integrate with Room Sign App. In the image, two calendars are selected from a list of three calendars.

Adding Multiple Accounts: Connect calendars from multiple Google or Google Workspace accounts to streamline your scheduling processes.

Finalizing Integration:

Completing the Process: Once you’ve selected the desired calendars, proceed to finalize the integration process.

Remaining Options: Decide whether to continue connecting additional calendars or navigate to manage signs within the Room Sign App.

A success dialog asking if the user would like to create and manage signs or remain on the page and connect more calendars

Registering Devices and Customizing Settings:

The Manage Signs Page of the Room Sign App dashboard, showing an empty list of signs and a large button to "Create Signs"
The Create Sign workflow, showing the connected calendars that signs can be made for
The "Create Sign" workflow, showing that the signs for the selected calendars can be renamed and the device configuration can be changed

Device Registration: After connecting calendars, register mobile devices as signs within the Room Sign App using QR Codes or 7 Digit Codes.

The "actions" menu of a sign is open, revealing an option to open a QR Code that can be scanned by the mobile application or a 7-digit code that can be typed into the mobile application
A green checkmark, indicating that the device is successfully connected, is overlayed the QR code

Customizing Device Settings: Access the “Device Settings” page to customize language, locale, or screen dimming schedules for the Room Sign Mobile app.

With these steps, you can seamlessly integrate your Google Calendar with the Room Sign App, regardless of whether you’re using a personal Gmail account or operating without administrative privileges. Experience enhanced scheduling efficiency and improved coordination of events and resources with this intuitive integration.

Sync Google Workspace Resources with your Digital Room Signs

If you are a Google Workspace customer, and you would like to synchronize your resources (calendars, rooms, equipment) with digital signs, the Room Sign App makes it easy to do just that.

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