Privacy Policy

Privacy Policy for Room Sign App (Room Sign)

Last Updated: April 12, 2024

Thank you for using Room Sign App! We are committed to protecting your privacy and providing a positive user experience. This Privacy Policy outlines how we collect, use, and safeguard your personal information. By using our application, you agree to the terms of this Privacy Policy.

  1. Information We Collect
    • 1.1 Account Information: When you sign up for Room Sign, we collect your contact information. This information is used solely for communication purposes related to the application.
    • 1.2 Payment Information: We utilize a third-party payment system, Stripe, to handle all payments and subscriptions. We do not store any payment information on our servers.
    • 1.3 Calendar Information: Room Sign can integrate with your existing calendar systems (Google Calendar Resources, Microsoft Calendar Resources) using their respective calendar/resource APIs. We store event information from authorized calendars to synchronize and display data within our application. This data is essential for the application to function.
  2. Use of Data
    • 2.1 Communication: We use your contact information to communicate with you regarding the application, including important updates and announcements.
    • 2.2 Calendar Integration: Calendar information is used to synchronize events within our application and to display their data in our mobile and web interfaces (tablets, kiosks, dashboards, etc).
  3. Mobile Application – Camera Access
    • 3.1 Room Sign App includes a mobile application that may request access to your device’s camera. This functionality is solely utilized for scanning QR codes. The camera access is required to enhance the user experience by allowing users to scan QR codes for seamless interaction with the application.
    • 3.2 No images captured by the camera during QR code scanning are stored on your device.
    • 3.3 No images captured by the camera during QR code scanning are transferred or stored on our servers.
    • 3.4 By using the mobile application and granting access to the camera, you acknowledge and agree that the camera access is specifically used for QR code scanning purposes, and no images are retained or shared.
  4. Third-Party APIs
    • We may use third-party APIs to enhance the functionality of our application. Any data shared with these APIs is done so with the sole purpose of improving the user experience.
  5. Minimum Relevant Permissions
    • We request only the minimum permissions necessary to provide you with the services offered by Room Sign. You have the option to choose which calendar systems (if any) to integrate with, and you can revoke these permissions at any time.
  6. Data Security
    • We implement industry-standard security measures to protect your data. Your payment information is securely handled by Stripe, and we do not store any sensitive payment details on our servers.
  7. Closing Your Account
    • At any time, you can close your account, and we will promptly delete all associated data.
  8. COPPA Disclosure
    • Room Sign is not intended for use by individuals under the age of 13. We do not knowingly collect personal information from children under 13 years old.
  9. Analytics and Marketing
    • 9.1 Google Analytics: We utilize Google Analytics to analyze and track the effectiveness of our marketing efforts on our marketing pages. Google Analytics is a web analytics service provided by Google Inc. (“Google”). It uses cookies to collect and analyze information about how users interact with our website. The information generated by these cookies (including your IP address) is transmitted to and stored by Google on servers in the United States.
    • 9.2 Purpose of Analytics: We use the information collected through Google Analytics to understand user behavior, optimize our marketing pages, and improve the overall user experience. This data is aggregated and anonymized, and we do not use it to personally identify individual users.
    • 9.3 Google Analytics Opt-Out: If you prefer not to have your data collected by Google Analytics, you can install the Google Analytics Opt-Out Browser Add-on, available at https://tools.google.com/dlpage/gaoptout.
  10. Google API Limited Use Statement
  11. Usage of User Date from Google
    • The following statements are provided to clarify specifically how your Google data is used when you give us permission to access your Google Account.
    • 11.1 Data Collection: We collect user data from Google APIs only to the extent necessary for the functionality of our application, as described in our application’s features and functionalities.
    • 11.2 Data Usage: The user data obtained from Google APIs is used solely for the purpose of facilitating and enhancing the user experience within our application. This may include, but is not limited to, displaying calendar events, managing event scheduling, and accessing Google Workspace resource calendars.
    • 11.3 Data Storage: User data obtained from Google APIs is securely stored on our servers in compliance with industry standards and best practices. We do not store any user data obtained from Google APIs beyond what is necessary for the intended functionality of our application.
    • 11.4 Data Sharing: We do not share, sell, or disclose any user data obtained from Google APIs to third parties unless required by law or with explicit user consent.
  12. Third-Party Links
    • Our application and marketing pages may contain links to third-party websites. We are not responsible for the privacy practices or content of these third-party sites. We recommend reviewing the privacy policies of any linked websites.
  13. Changes to the Privacy Policy
    • We reserve the right to update this Privacy Policy. Any changes will be communicated through the application or our website.

Contact Us:

If you have any questions or concerns about this Privacy Policy, please contact through our contact form on our website.